Tulane's Office of Graduate and Postdoctoral Studies (OGPS) awards a limited number of travel grants for postdoctoral fellows to present at professional conferences. All postdoctoral fellows based at Tulane are eligible to apply; fellows are eligible for one award per semester. 

Grants are a maximum of $500 for domestic travel and $1000 for international travel. Please note that the award only goes towards one conference per cycle.

Preference is given to applicants presenting a paper, but those presenting posters or participating as a discussant at a conference, biennale, or arts festival may also apply. 

Requests for funds must be received before travel is initiated. Eligible travel costs include airfare, conference registration, hotel, meals, and local transportation expenses (parking, taxi, rental car, train pass etc.). Airfare must be booked through the Concur Travel Module.

Application Materials

Please complete all elements of the Travel Grant Application below and email to ogps@tulane.edu. In the body of the email, please include your department, the name and location of the conference, and your dates of travel:

• A completed budget and personal statement (Please use this template.)
• A copy of the notification of acceptance to present or serve as session chair or discussant. (If notification is pending, an application should still be submitted by the deadline.)
• A one-page CV.
• Please merge it all in one PDF and email your application by the deadline to ogps@tulane.edu.

Deadline

Applications are accepted three times per year.

• July 15 for travel in the fall (September through December)
• November 15 for travel in the spring (January through April)
• March 15 for travel in the summer (May through August)

Applications should be submitted in the webform by 5:00 p.m. on the due date. Awards will be announced by e-mail approximately two weeks after the deadline.

Note that an application should be submitted by the appropriate deadline even if acceptance notification is pending. In this case, OGPS can make a conditional grant contingent upon receipt of notification. If the paper/poster is not accepted, the grant will be withdrawn.

Review Criteria

Applications are reviewed using the following criteria:

Event Visibility & Impact - 50%
Has the paper or poster been accepted at the event, or is the applicant serving as a discussant?
What is the significance or professional impact of this event

Professional Development - 25%
Has the postdoc ever presented at a national or international event before?
How will this event benefit the postdoc's professional development?
What is the likelihood that this event will benefit the postdoc's research?

Budget - 25%
Are the estimated expenses reasonable?
Are matching funds available?
 

Reimbursement

Travel grants are disbursed on a reimbursement basis to the awardee. 

Meal receipts must be itemized; credit card receipts for meals are not sufficient. If OGPS is paying for your airfare, submit your boarding passes and your flight itinerary. If OGPS is not paying for your airfare, submit your flight itinerary as proof of travel. OGPS grants do not cover travel insurance or the purchase of alcohol, whether consumed with a meal or not. Please combine all receipts into one single PDF document for submission.

Keep all receipts from your trip.

The following are options on reimbursement:

1. The quickest way is for you to process the reimbursements in Concur yourself.
   1. The instructions on how to submit reimbursement through an expense report is here.
   2. Email ogps@tulane.edu for the account numbers (for slide #6 of the link above).
2. You may reach out to your department's administrative secretary or staff to assist you with the expense report process. 

3. A staff member from OGPS can complete the reimbursement for you, however, it depends on staff availability. 

   1. Email receipts to OGPS at ogps@tulane.edu